Supplier contract-price audit

Nobody kicks this off on a Tuesday afternoon — the week's invoices arrive by email or land in the AP scan folder, and the task wakes itself. The signed price agreement is already attached; it's the rulebook the whole audit runs against.

Every invoice line is read next to its delivery receipt: what was ordered, what came off the truck, what was billed — 300 lines this week. Then the contract-price gate runs, line by line, against the signed agreement. There are no judgment calls in it: billed above contract with no signed change is a violation, full stop.

The week lands organized: four invoices, every line accounted for, dispute clocks per invoice. The checks read like a receipt of their own — 286 lines exactly at contract, quantities clean, and 14 lines over with no paper behind them, four of them repeat offenders from week 25.

The packet is the credit request ready to send: the itemized email, a line-level overcharge table — invoice number, item code, contract vs billed, delta — and the recurrence note. Validations make sure every cited line traces to a real invoice and the totals add; an independent pass re-checks the math against the contract before anything is marked sendable.

Sam skims one page, sees $412.60 and the pattern, and tells Nia to send — copying the rep's manager this time. Next week's statement wakes the task: credit posted, Nia closes it as recovered; no credit, she drafts the follow-up. Corrections Sam makes to tone or recipients persist into every future week.